GAAP - Contract Specialist II-III (00050572)

Applications must be filed at

https://capps.taleo.net/career...

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller’s Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller’s office

About The Division:

The Natural Resources division administers state funds to contract with universities to research threatened and endangered species. Join our team as a Contract Specialist and play a vital role in ensuring the accuracy and compliance of contract reimbursements and financial operations. Includes auditing contract invoices, processing payments, monitoring budgets, and maintaining procedures and documentation. Serves as a key liaison between our division and contractors to support smooth and timely payments. Assists with proposal solicitations, contract development and monitoring, and records management. The ideal candidate is highly detail-oriented, organized, and comfortable navigating complex administrative and financial processes.

General Description:

Join the Natural Resources division as a Contract Specialist! Work involves records management, compliance monitoring, and contract invoices auditing. Works with customers and contractors to help resolve any contract issues.

Work Hours:

40 hours a week between the hours of 7 a.m. – 6 p.m. with occasional evening, weekend, and holiday hours. Hours may change based on business needs, especially during legislative sessions. This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates.

Qualifications

Pay Range:

Contract Specialist II – $4,500.00-4,833.33 per month

Contract Specialist III - $5,250.00-5,666.67 per month

Minimum Qualifications:

Contract Specialist II:

Graduation from an accredited college or university with an associate’s degree.

Experience auditing invoices and processing payments for contracts or grants.

Experience in contract or grant administration.

Experience processing financial transactions.

Contract Specialist III:

Graduation from an accredited college or university with an associate’s degree.

2 years of experience auditing invoices and processing payments for contracts or grants.

2 years of experience in contract or grant administration.

Experience processing financial transactions.

Preferred Qualifications

Contract Specialist II:

Graduation from an accredited college or university in a bachelor’s degree with major coursework in public administration, business administration, finance or a related field.

Experience in natural resources contract or grant administration or similar functions.

Experience working with university contract administration offices or principal investigators.

Experience working on state or federal government programs.

Experience working on endangered species research or similar projects.

Contract Specialist III:

Graduation from an accredited college or university in a bachelor’s degree with major coursework in public administration, business administration, finance or a related field.

Program or project management experience.

Experience in natural resources contract or grant administration or similar functions.

Experience working with university contract administration offices or principal investigators.

Experience working on state or federal government programs.

Experience working on endangered species research or similar projects.

Substitutions

One (1) additional year of the full-time minimum experience as stated above may substitute for each year (30 semester hours) of the required education with a maximum of 60 semester hours (two years).

Licenses and Certifications:

Requires certification as a Certified Texas Contract Manager (CTCM) within 1 year.

SUMMARY OF PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

It requires moderate computer, telephone, and client/customer contact. The job also requires normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. It requires the stamina to maintain attention to detail despite interruptions. Marginal or corrected visual and auditory abilities are needed for reading printed materials and computer screens and communicating with internal and external customers. The position may require incumbent to conduct site visits in wilderness areas, which could involve extensive walking, hiking in rocky terrain, riding in trucks and all-terrain vehicles, boating, wading in rivers, bending, kneeling and lifting. It could also involve overnight stay in camping sites and such, rather than using hotel accommodations.

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

In this role you will:

Contract Specialist II:

· Audit quarterly contract invoices for accuracy and compliance with contract terms, agency policies, and state rules. Routes invoices for department approval. Monitors invoice schedule and progress. Monitors invoice email account. Maintains appropriate documentation.

·Serve as a liaison with contractors regarding invoices and payments. Communicates with contractors for clarification or to collect missing information. Notifies contractors of noncompliant invoices or expenses. Investigates and resolves discrepancies.

·Enter reimbursements in the Texas Treasury Safekeeping Trust Company (TTSTC) system. Monitors approvals and transactions. Collects and maintains bank account information for active contracts. Creates and maintains TTSTC templates for each contract. Monitors Habitat Protection Fund (HPF) balances in the TTSTC system. Processes transfer of Legislative appropriations to HPF account. Maintains TTSTC account access rights.

· Monitor contract budget allocations and actual spending. Reviews budget revision requests and routes for department approval. Assists with budget amendments. Assists in maintaining department funding and accounting records.

·Maintain internal and external processes, procedures, templates, and forms pertaining to contract reimbursements and budgets.

· Assist in maintaining internal and external processes, procedures, templates, and forms pertaining to contract monitoring and management.

·Assist with pre- and post-award contract management and monitoring operations including calls for proposals, contract kick-off meetings, and contract development. Maintains contract repository for active contracts.

· Assist with internal and external audits.

· Monitor Natural Resources email account. Coordinates GovDeliveries and distribution lists. Maintain Natural Resources website. Serves as records management liaison, division security coordinator, and related administrative roles for the department.

·Performs other duties as assigned.

Contract Specialist III:

· Audit quarterly contract invoices for accuracy and compliance with contract terms, agency policies, and state rules. Routes invoices for department approval. Monitors invoice schedule and progress. Monitors invoice email account. Maintains appropriate documentation.

·Serve as a liaison with contractors regarding invoices and payments. Communicates with contractors for clarification or to collect missing information. Notifies contractors of noncompliant invoices or expenses. Investigates and resolves discrepancies.

· Enter reimbursements in the Texas Treasury Safekeeping Trust Company (TTSTC) system. Monitors approvals and transactions. Collects and maintains bank account information for active contracts. Creates and maintains TTSTC templates for each contract. Monitors Habitat Protection Fund (HPF) balances in the TTSTC system. Processes transfer of Legislative appropriations to HPF account. Maintains TTSTC account access rights.

·Monitor contract budget allocations and actual spending. Reviews budget revision requests and routes for department approval. Assists with budget amendments.

· Maintains department funding and accounting records.

· Conduct needs assessments to determine requirements for the purchase of goods or services.

· Maintain internal and external processes, procedures, templates, and forms pertaining to contract reimbursements and budgets.

·Maintain internal and external processes, procedures, templates, and forms pertaining to contract monitoring and management. Recommend updates for solicitations, contract boilerplate language, and other contract-related documents. Monitor legal and regulatory requirements pertaining to contracting.

·Assist with pre- and post-award contract management and monitoring operations including calls for proposals, proposal evaluations, and contract development.

·Coordinate and facilitate contract kick-off meetings, contract budget revision and amendment meetings, team briefings, and post-award meetings. Maintain contract repository for active contracts.

· Assist with internal and external audits. Resolve audit exceptions by defining causes of errors and recommending appropriate disposition

·Monitor Natural Resources email account. Coordinates GovDeliveries and distribution lists. Maintain Natural Resources website. Serves as records management liaison, division security coordinator, and related administrative roles for the department.

· Performs other duties as assigned

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/Compe...

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.c..., http://www.onetonline.org, https://hr.sao.texas.gov/Compe... or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position.

An applicant must be eligible to work in the United States to be hired at the Comptroller’s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.