Office Manager

Job Summary

The division of Forestry is seeking to hire one (1) Office & Admin Specialist Senior located in Grand Rapids, MN at the Grand Rapids Resource Assessment Program. The Resource Assessment Program conducts natural resource field inventory, aerial photography acquisition, and Geospatial data processing and analysis for both internal and external customers. This position provides administrative support to the Resource Assessment program.

Normal working hours are from 8:00 a.m. to 4:30 p.m. but are subject to change based on work needs. Hours of work may include weekends, evenings and holidays.

Duties include:

• Provide operations support; develop, implement and maintain office procedures and work systems to resolve existing problems or to respond to new systems or policies.
• Prepare and maintains multiple budgets, payroll, procurement, human resource and other record systems to ensure accuracy of data and conformance with statutes and policies.
• Process all accounts payables/receivables.
• Prepare and manage all budget and fiscal activities including requisitioning and creating encumbrances for each budget year using the Statewide Accounting System.
• Administer and reconcile all procurement activity for operations each month so that purchase transactions and payments are in a timely manner and in accordance with statute and policy.
• Develop internal deadlines for submission of paperwork, completion of daily work and completion of special assignments.
• Educate co-workers, interns, and seasonal staff in specific tasks and procedures to improve and maintain performance levels.
• Maintain office filing system.
• Provide work direction and technical assistance to other staff, students, volunteers, and residents.
• Provide customers with efficient and personal service through answering questions, offering information, and directing inquiries to appropriate personnel.
• Provide scheduling and logistics support for meetings, interviews and other events.
• Maintains office supply inventory and ordering supplies.

Click HERE for a full position description.